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Sometimes an email needs to exist on paper — a bulletin insert, a copy for someone who doesn’t use email, or a handout for a staff meeting. Flowforth’s Print email dialog lets you choose how the email should look before it goes to your printer, with a live preview of the actual pages.

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Where to Find It

Print Email lives in the three dots (⋯) menu on an email:
  • A sent email’s page
  • A draft email’s details page
  • A scheduled email
Click Print Email and the Print email dialog opens — “Choose how this email should look on paper.” Settings are on the left, a live paper preview on the right, with Cancel and Print in the top right. On phones the dialog goes full screen with Settings and Preview tabs.

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Paper

  • Paper size — Letter (8.5 × 11 in), A4 (8.27 × 11.69 in), Legal (8.5 × 14 in), or Tabloid (11 × 17 in). Flowforth picks Letter or A4 for you based on your region.
  • Orientation — Portrait (the default) or Landscape.

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Ink

Three options control how much ink the print uses:
  • Full color (default) — “Prints exactly the colors that were sent.”
  • Black & white — “Black text on white backgrounds.”
  • Text only — “Black text, no images. Uses the least ink.”
When you choose Black & white, a Keep images in color switch appears. Turn it off to print images in gray.
A printed page can’t be clicked, so this section decides what happens to your buttons and text links. Three options set both at once:
  • Print as they look — “Buttons and links stay as sent”
  • Add QR codes — “Scan with a phone to open the link”
  • Write out the web address — “Prints the address next to each link”
Out of the box, Flowforth uses a mix: buttons become QR codes and text links stay as they are. Because that’s a mix, the Set buttons and text links separately disclosure starts open, showing two dropdowns:
  • Buttons — Keep as buttons / Replace with QR codes / Write out the web address
  • Text links — Keep as is / Add QR codes / Write out the web address
Whenever either one uses QR codes, a QR code size control appears: Small (0.7 in), Medium (1 in) (the default), or Large (1.4 in).

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Include

Two switches decide what gets added around the email content:
  • Subject, sender & date — “Printed at the top of the first page.” On by default. What the header shows depends on the email: a sent email gets a Sent date, a scheduled email gets a Scheduled line instead, and a draft shows just the subject and sender.
  • Email footer — “Unsubscribe link and mailing address.” Off by default, since a printed unsubscribe link isn’t much use.

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Preview

The preview on the right isn’t just the email — it’s the actual sheets of paper. It simulates pagination, so table rows, images, QR code boxes, and paragraphs won’t be split across a page break, and it draws the sheet edges with page numbers so you can see exactly how many pages you’re about to print. Use the zoom control in the bottom right to zoom in and out. It starts at fit-to-width and you can return to that at any time.
Merge tags are resolved before printing. Date tags like @current-date print using the email’s send date. Person tags like @first-name print blank rather than showing the raw tag, so nothing goes out reading “Hi @first-name,”. Planning Center custom merge tags print exactly as written.
Your choices are remembered, so the next email you print starts with the same settings.
If you have questions about printing emails, reach out to support@flowforth.co.