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Public category pages let you create a shareable web page that displays all sent emails in a given category. This is great for newsletter archives, keeping your website up to date, or giving people a way to see what they’ve been missing. Each public category page gives you two links:
  • All Emails link — A page listing every sent email in the category
  • Latest Email link — A link that always points to the most recently sent email

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Enabling a Public Page

  1. Go to Emails → Categories and click on the category you want to make public.
  2. Click the Settings tab.
  3. Under Public Page, toggle on Enable Public Page.
When you enable the public page, Flowforth will automatically generate a URL slug based on your category name. For example, a category named “Weekly Newsletter” will get the slug weekly-newsletter.

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Customizing the URL Slug

The URL slug is the part of the link that identifies your category. You can change it to whatever you’d like, as long as it only contains:
  • Lowercase letters
  • Numbers
  • Hyphens
For example: youth-updates, sunday-recap, staff-newsletter
Slugs must be unique within your organization. If a slug is already in use, you’ll see an error message.
Your slug auto-saves after you stop typing — no need to click a save button.

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Your Public Page Links

Once the public page is enabled and a slug is set, you’ll see two links in the settings:
This link opens a page that lists all sent emails in the category, with the most recent emails shown first. Visitors can search by an email’s subject or the content inside it, and navigate through pages of past emails. Use this for: Newsletter archives, embedding on your website, or sharing your full email history with anyone.
This link always redirects to the most recently sent email in the category. Every time you send a new email to the category, this link automatically updates to point to it. Use this for: A “latest newsletter” link on your website, social media bios, or anywhere you want people to always see the newest email.
Next to each link in the settings, you’ll find two buttons:
  • Copy — Copies the link to your clipboard so you can paste it anywhere
  • Open — Opens the link in a new browser tab so you can preview what visitors will see

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Your Email Archive Index

Alongside each category’s own archive, your website has a single index page that lists every public category in one place:
The page opens with your organization’s logo and name in a centered header. Below it, each public category is a row showing its name and a short description, ordered by name. Each row links straight to that category’s archive at /emails/{category-slug}. It works well as a “browse all our newsletters” link in your site navigation.
  • If you’ve connected a Planning Center signup form, a Subscribe button appears in the header, linking visitors to your /subscribe page.
  • When no categories are public yet, the page shows a friendly message instead of an empty screen.
Each category’s per-category archive still lives at /emails/{category-slug} — the index simply gathers links to all of them in one spot.

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What Visitors See

When someone visits your public category page, they’ll see:
  • A header with your organization’s logo and name, the category’s name and description, and a Subscribe button if you’ve connected a signup form
  • A search bar to filter emails by their subject or the content inside them
  • Your sent emails, newest first. Each one shows a small thumbnail, its subject, a short preview, and the date it was sent. The preview uses the email’s preview text, or the opening of the email if it doesn’t have any.
  • A Load More button at the bottom when there are more emails to show
On a computer, visitors can switch between a list (the default) and a grid of cards. Their choice is remembered the next time they visit. On a phone, emails are always shown as a list. Click any email to view it in full.
Only sent emails are listed on public pages. Drafts, scheduled emails, and failed emails are never shown in the list — though you can make an individual unsent email viewable by direct link with Visible before sent. That option only appears while Show on public page is on for the email.

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Hiding a Single Email

Sometimes an email belongs to a public category but shouldn’t be on the public page — a one-off message to a small group, or something you’d rather not archive. You can hide it on its own without touching the category.
  1. Open the email and click the Share button in the top right (on a phone, use the three-dot menu).
  2. Toggle off Show on public page.
Show on public page is on by default, and it’s available for both drafts and sent emails. The switch only appears when the email’s category actually has a public page. Turning it off removes the email from:
  • The category’s All Emails list
  • The category’s RSS feed
  • Its own direct link — the email’s public URL stops working too
Because hiding also blocks the direct link, the rest of the Share menu — Visible before sent, View Email in Browser, and Copy Link — disappears while the email is hidden. Turn the switch back on to put the email back on the public page.
Archiving a sent email takes it off the public page and the RSS feed too. Use Show on public page when you want to hide an email without archiving it, and unarchive to put an archived email back.
Changes can take a few minutes to show up on the public page.

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Disabling a Public Page

To disable a public page:
  1. Go to the category’s Settings tab.
  2. Toggle off Enable Public Page.
When disabled, the public links will stop working. Your slug is preserved, so if you re-enable the page later, the same links will work again.

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Common Use Cases

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Newsletter Archive on Your Website

Add the All Emails link to your church website so visitors can browse past newsletters. Use the Latest Email link in your Instagram, Facebook, or X (Twitter) bio so followers always see your most recent update.

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Embed in Weekly Announcements

Share the Latest Email link in your bulletin or announcement slides so people can read the full email on their phone.

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Staff or Volunteer Updates

Give your team a single link that always has the latest update — no need to forward emails or track down old messages.
If you have questions about public category pages, reach out to support@flowforth.co.