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Signup forms give you a brand-new way to add people: instead of entering them in Planning Center yourself or importing a CSV, people add themselves. You pick a Planning Center form (or let us create one for you), and Flowforth gives you a hosted signup page and embeddable forms for your own website. Every submission is sent to Planning Center, where it creates or updates a person in People — so your congregation data stays in one place and syncs back to Flowforth automatically.
Signup forms are currently in Beta. They require a Planning Center connection that includes the People scope, and only organization owners can set up or manage them.

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How it works

  1. You choose a Planning Center form to act as your signup form (or create our suggested one).
  2. Flowforth syncs the form’s fields and builds a signup page from them.
  3. Someone fills out your signup page, an embed on your website, or the form on Church Center.
  4. The submission is posted to Planning Center as a real form submission — Planning Center creates a new person (or matches an existing one) in People.
  5. The new person syncs back to Flowforth like any other Planning Center person, and the submission shows up in your Results.
Because submissions go through Planning Center’s own form pipeline, everything you’ve built on forms still works — automations in Planning Center, custom field values, list rules, and workflows all fire exactly as if the person had submitted the form on Church Center.

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Setting up your signup form

1

Open the Signup Form settings

Go to Settings → Integrations → Planning Center and find the Signup Form section. Click Set up.
2

Choose a form — or create our suggested one

You have two options:
  • Create our suggested form — We’ll add a basic “Newsletter Signup” form to your Planning Center account. It collects first name, last name, and email out of the box, and you can add more fields in Planning Center anytime.
  • Choose an existing form — Pick any form you’ve already built in Planning Center Forms.
3

Share it

Once a form is selected, you’ll get a public signup link (https://your-domain/subscribe) and two website embeds you can copy onto your own site. See the sections below for details.
The public signup link and embeds require a website domain or subdomain set up for your organization. You can configure one under Settings → Domains.

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Form fields

When you select a form, we sync its fields from Planning Center so the signup page renders the same questions — text, dropdowns, checkboxes, dates, custom People fields, and even conditional fields that only appear based on earlier answers. On top of your synced fields, the signup page always collects:
  • First & last name
  • Email address
These are required so Planning Center can create or match the person. To see your fields, open Manage in the Signup Form section and expand Form fields. You’ll see each field, its type, whether it’s required, and how many options or conditions it has, plus when the fields were last synced.

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Re-syncing fields

If you change the form in Planning Center — add a question, reorder fields, change what’s required — click Re-sync in the Form fields section to pull the latest version. Your signup page and embeds update immediately.
Your hosted signup page lives at https://your-domain/subscribe. Share it anywhere — emails, social media, QR codes, or your church’s website navigation. From the Signup Form section you can:
  • Copy the link with one click.
  • Open the page in a new tab to preview it.
If you’ve set up public category pages, a Subscribe button automatically appears on them as well, linking visitors to your signup page.

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Website embeds

Want the form on your own website? Copy one of the two embed codes and paste it into your site — the embed is a small iframe snippet that automatically resizes to fit the form.
  • Full embed — Your complete form card, with every synced field.
  • Simple embed — A compact version perfect for footers and sidebars. You can optionally hide non-required Planning Center fields so it stays as small as possible.

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Designing your embeds

Each embed has its own design settings, so it can match the site it lives on. Click the design button next to an embed to customize:
  • Background, text, and input colors
  • Button color, text color, and label
  • Corner radius (sharp to pill)
  • Font (Inter, system, serif, mono, or rounded)
Changes are previewed live and apply as soon as you save — no need to re-copy the embed code.

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Managing your signup form

Click Manage in the Signup Form section to open the management dialog. From here you can:
  • Change form — Switch to a different Planning Center form. The new form’s fields are synced right away.
  • Open in Church Center — Use the ⋯ menu to open the form’s public page on Church Center, exactly as your congregation sees it.
  • Open in People — Also in the ⋯ menu, jump straight to the form’s fields editor in Planning Center People to edit questions, options, and requirements.
  • Remove form — Clears your selected form, its synced fields, and your embed designs. Submissions you’ve already collected are kept, and you can select a form again anytime.

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Results & submissions

Every submission is recorded under Results in the management dialog — click View results to see them all. For each submission you’ll see who signed up (name and email), their answers to your form’s questions, and whether the submission synced to Planning Center successfully. Submissions are captured no matter where the form was filled out:
  • Your hosted signup page
  • Either website embed
  • The form’s own page on Church Center — we listen for Planning Center’s form submission events, so even signups that never touch Flowforth show up in your results.
If a submitter matches an existing Planning Center person, Planning Center may ask them to verify their email before the submission is applied — this protects existing profiles from being modified by someone else. The signup page lets the person know to check their inbox when that happens.

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Subscription status

Submitting a signup form is an explicit opt-in. If the submitter’s email address had previously unsubscribed from your emails, we automatically flip them back to subscribed — so people who change their mind can simply sign up again.

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Spam protection

Public forms attract bots, so signups are protected automatically: submissions are rate-limited per visitor, and a hidden honeypot field silently discards bot submissions without ever touching your Planning Center account.

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How this fits with your lists

The signup form pairs perfectly with the custom checkboxes field workflow:
  1. Add a checkboxes field (e.g. “Newsletters”) to your signup form in Planning Center.
  2. Create auto-refreshing Planning Center lists from that field’s values.
  3. Those lists sync to Flowforth, so new signups land on the right email lists automatically — no manual steps.
For help setting up your signup form, contact support@flowforth.co.