> ## Documentation Index
> Fetch the complete documentation index at: https://help.flowforth.co/llms.txt
> Use this file to discover all available pages before exploring further.

# Organizing Emails and Templates with Folders

> Create folders to organize your emails and templates by topic, ministry, or any system that works for your team.

Folders let you organize your emails and templates into groups that make sense for your team. Whether you want to sort by ministry, event, season, or any other system, folders keep things tidy as your library grows.

Both emails and templates support folders, though they work slightly differently. Email folders support nesting, while template folders are a flat list.

***

## Email Folders

### Creating a Folder

1. Go to **Emails** and click the **New Folder** button next to the New Email button.
2. Enter a **folder name** (up to 60 characters).
3. Optionally choose a **color** to make the folder easy to identify at a glance.
4. Optionally assign the folder to a **team** to restrict who can see it (see [Team Folders](#team-folders) below).
5. Click **Create**.

Your new folder will appear in the emails table alongside your emails.

<Note>You can also create folders from inside an existing folder to create nested folders.</Note>

### Nested Folders

Email folders can be nested as deep as you need, so you can build a hierarchy that fits your organization. For example:

* **Kids Ministry**
  * Weekly Updates
  * Events
* **Student Ministry**
  * Weekly Updates

To create a nested folder, navigate into a folder first, then click **New Folder**.

### Navigating Folders

Click on any folder in the emails table to open it. A **breadcrumb trail** will appear at the top showing your current location in the folder hierarchy. Click any breadcrumb to jump back to that level.

<Note>Folders are hidden when searching emails. Your search will look across all emails regardless of folder.</Note>

### Moving Emails to a Folder

1. In the emails table, select one or more emails using the checkboxes.
2. Click the **Move** button that appears in the action bar at the bottom of the screen.
3. Browse or navigate through your folder tree and select a destination folder.
4. Click **Move** to confirm.

To move emails back out of a folder, select them and choose **All Emails (no folder)** as the destination.

With emails selected, you can also press **M** on your keyboard to open the move dialog without clicking the action bar.

You can also choose a folder when duplicating an email or saving an email as a template.

***

## Template Folders

Template folders work just like email folders, but are a flat list only.

<Note>
  Template folders cannot be nested. If you need to organize templates further, use descriptive folder names to group related templates together.
</Note>

### Creating a Template Folder

1. Go to **Emails > Templates** and click the **New Folder** button.
2. Enter a **folder name** (up to 60 characters).
3. Optionally choose a **color**.
4. Click **Create**.

### Moving Templates to a Folder

1. In the templates table, select one or more templates using the checkboxes.
2. Click the **Move** button that appears in the action bar at the bottom of the screen.
3. Select a destination folder.
4. Click **Move** to confirm.

You can also choose a folder when duplicating a template or creating a new template from an email.

***

## Folder Colors

Each folder (email or template) can have a color to help you visually distinguish between different types of content. There are 10 colors to choose from: red, orange, yellow, green, teal, blue, purple, pink, gray, and black.

You can set a color when creating a folder or change it later by clicking the folder name at the top of the page when viewing a folder.

***

## Team Folders

<img height="200" src="https://mintcdn.com/churchspace/2yM58nmlpIgy4Jj4/images/team-folders.png?fit=max&auto=format&n=2yM58nmlpIgy4Jj4&q=85&s=63b854b76bce37c650c0afba2c6777fd" className="rounded-lg" noZoom data-path="images/team-folders.png" />

You can restrict access to a top-level email folder by assigning it to a team. When a folder has a team assigned, only organization owners and members of that team can see emails inside it.

* Only **top-level folders** can be assigned to a team. Subfolders automatically inherit the permissions of their parent folder.
* Folders without a team assignment remain visible to everyone with email access.
* You can see which folders are assigned to a team from the **Access** tab on the team's detail page in Settings.

To assign a team when creating a folder, select a team from the **Team** field in the new folder form. To assign or change a team on an existing folder, right-click the folder and select **Edit**.

### Organizing by Campus or Ministry

Many organizations want to group email folders by campus or ministry area, sometimes with separate teams for each group (e.g. Kids vs. Students). There are two approaches that work well with how folder permissions are set up today.

#### Nested folders (one team for the whole area)

Use nested folders when **everyone on the same team** should see everything in that area. Assign the team to the **top-level** folder. All subfolders inherit that team's access.

Example — one campus team manages all ministry emails:

* **Downtown Campus** *(assigned to Downtown Campus team)*
  * Kids
  * Students
  * Adults

Kids, Students, and Adults are for organization only. Anyone on the Downtown Campus team can see all emails in the tree.

#### Flat folders with naming (different teams per branch)

Use separate **top-level** folders when **different teams** need access to different parts of the same campus or ministry area. Only top-level folders can be assigned to a team, so each team needs its own root folder.

Use a consistent naming prefix so related folders stay grouped in the list. Shared **colors** can also help visually tie folders together.

Example — separate teams for Kids and Students at the same campus:

* **Downtown — Kids** *(assigned to Kids team)*
* **Downtown — Students** *(assigned to Students team)*

Each team only sees its own folder. Organization owners always have access to everything.

***

## Editing a Folder

Right-click on any folder in the emails table to open a context menu with edit options. From here you can:

* **Rename** the folder
* **Change the color**
* **Assign or change the team** (top-level folders only)
* **Delete** the folder

You can also click the **folder name** at the top of the page when viewing a folder to rename, recolor, or delete it.

***

## Deleting a Folder

When you delete a folder:

* All **emails or templates** inside the folder are moved to the parent folder (or back to the root if it's a top-level folder).
* For email folders, all **subfolders** are also moved to the parent folder.
* No emails or templates are deleted, only the folder itself is removed.

To delete a folder, right-click it in the table and select **Delete**, or click the folder name at the top of the page when viewing the folder.

***

Folders are a simple way to keep your emails and templates organized as your team sends more content. Need help? Contact [support@flowforth.co](mailto:support@flowforth.co).